Overview

The Petty Cash Custodian at the organisation is responsible for managing and overseeing small cash transactions to support daily operations. This role ensures accurate record-keeping, proper disbursement of funds, and adherence to financial policies, contributing to the organization’s overall financial health and accountability.

Responsibilities

• Manage and maintain petty cash funds in accordance with organizational policies.
• Record all petty cash transactions accurately and promptly.
• Prepare daily, weekly, and monthly cash reconciliation reports.
• Disburse petty cash for approved expenses and ensure proper documentation.
• Monitor and track petty cash levels to avoid shortages or excesses.
• Assist in the preparation of financial reports related to petty cash usage.
• Ensure compliance with financial regulations and internal controls.
• Communicate effectively with team members regarding cash-related queries.
• Support audits by providing necessary petty cash documentation and reports.
• Participate in training and capacity-building activities as needed.

Interview questions to ask

•  

• 1. Can you describe a time when you had to manage a budget? What strategies did you use to ensure you stayed within limits?
  2. How do you prioritize tasks when you have multiple requests for petty cash at the same time?
  3. Imagine you discover a discrepancy in the petty cash balance. What steps would you take to investigate and resolve the issue?
  4. What experience do you have with financial record-keeping, and how do you ensure accuracy in your work?
  5. How do you handle situations where you are asked to provide cash for an expense that is not properly documented?
  6. What values guide you in managing financial resources, especially within a nonprofit context?
  7. Can you provide an example of how you’ve communicated financial information to non-financial colleagues? How did you make it understandable?
  8. How would you ensure transparency and accountability in the way petty cash is managed and reported?
  9. Describe a time when you had to adapt to a significant change in financial policy or procedure. How did you handle it?
  10. What methods do you use to stay organized when managing multiple cash transactions?
  11. How do you approach building relationships with other team members who may rely on petty cash for their projects?
  12. What do you believe is the most important quality for a Petty Cash Custodian to possess in a nonprofit organization?