Responsibilities

• What does an Administrative Assistant do?

• Administrative Assistant responsibilities include making travel and

• meeting arrangements, preparing reports and maintaining appropriate
• filing systems. The ideal candidate should have excellent oral and
• written communication skills and be able to organize their work using
• tools, like MS Excel and office equipment. If you also have previous
• experience as a Secretary or Executive Administrative Assistant and familiarity within our industry, we’d like to meet you.

• Ultimately, a successful Admin Assistant should ensure the efficient and smooth day-to-day operation of our office.

• Responsibilities

  • Answer and direct phone calls
  • Organize and schedule appointments
  • Plan meetings and take detailed minutes
  • Write and distribute email, correspondence memos, letters, faxes and forms
  • Assist in the preparation of regularly scheduled reports
  • Develop and maintain a filing system
  • Update and maintain office policies and procedures
  • Order office supplies and research new deals and suppliers
  • Maintain contact lists
  • Book travel arrangements
  • Submit and reconcile expense reports
  • Provide general support to visitors
  • Act as the point of contact for internal and external clients
  • Liaise with executive and senior administrative assistants to handle requests and queries from senior managers

• Requirements and skills

  • Proven experience as an Administrative Assistant, Virtual Assistant or Office Admin Assistant
  • Knowledge of office management systems and procedures
  • Working knowledge of office equipment, like printers and fax machines
  • Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
  • Excellent time management skills and the ability to prioritize work
  • Attention to detail and problem solving skills
  • Excellent written and verbal communication skills
  • Strong organizational skills with the ability to multi-task
  • High School degree
  • additional qualification as an Administrative assistant or Secretary will be a plus

• Frequently asked questions

• What does an Administrative Assistant do?

• Administrative Assistants are responsible for many

• clerical tasks to ensure the staff can communicate and work efficiently.
• Their job involves answering phone calls, greeting visitors,
• distributing mail, and preparing communications.

• What are the duties and responsibilities of an Administrative Assistant?

• Administrative Assistants assist with the day-to-day

• operations of an office by doing tasks such as filing paperwork,
• answering phone calls, preparing documents for meetings, and managing
• the calendar of their supervisors.

• What makes a good Administrative Assistant

• Successful Administrative Assistants are effective

• communicators who speak clearly and are personable and welcoming when
• answering incoming calls. They use proper grammar and put people at ease
• when they're on the phone or speaking one-on-one with other staff
• members or customers.

• Who does Administrative Assistant work with?

• Administrative Assistants typically report to a Managing

• Director unless assigned directly to a CEO or other executive. Most
• Administrative Assistants support the entire office in smaller companies
• and work with various department managers and staff.